Capacity planning is easier to trust when you compare available billable hours with demand and the utilization needed to close the gap.

Available billable hours: 360
Capacity gap: -40
Utilization required: 66.67%

Team members
3
Hours per member
160
Target utilization %
75.0%
Demand hours
320

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Capacity

Capacity Planning Calculator

Use this when you want to know whether current team capacity can absorb the pipeline ahead.

This calculator helps service teams compare available billable hours with demand so utilization risk and staffing pressure are easier to see early.

How to use this page

Start with your best current estimate, adjust the inputs until the result feels realistic, and use the related tools below when you want to pressure-test price, profit, or payout from another angle.

Compare team capacity with demand hours and estimate the utilization required to cover demand.

Use the calculator with the examples below to test ideas quickly and come back to the same setup later.

Worked examples

Start from a realistic scenario

Each example opens the same calculator with shareable URL state.

Small team demand check

A three-person team measuring billable capacity against expected demand.

360available billable hours

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FAQ

Quick answers

Short answers for the questions that usually come up first.

When should I use the capacity planning calculator?

This calculator helps service teams compare available billable hours with demand so utilization risk and staffing pressure are easier to see early.

Is this meant for exact accounting, tax filing, or bookkeeping?

No. It is a planning calculator built around your inputs so you can sanity-check pricing, profit, or cash decisions quickly.